Learfield

Accounts Receivable Coordinator

Req No.
2017-1893
Learfield
US-TX-Plano
Category
Accounting/Finance
Type
Full-Time

Overview

Learfield has experienced significant recent growth in both its core collegiate multi-media rights business as well as its Extended Business Lines (“EBLs”), through both organic growth and strategic acquisitions. A proven Accounts Receivable Coordinators (ARC) is needed to ensure issuance and collection of customer invoices for our software and branding companies. The companies’ partners with over 1,000 customers and this position will be an instrumental part   to our order to cash process.  

Responsibilities

  • Serve as a team member of the Extended Business Lines Accounting/Finance organization.
  • Input executed contracts into KORE Software to ensure proper billing and revenue recognition.
  • Distribute monthly invoices/statements to clients via mail/email.
  • Following up on customer balances via phone/email; keeping detailed collection notes in the system as to the action taken and status of accounts. This includes accepting payment via on-line credit card system.
  • Seek payment from past due customers including providing any needed documentation for receipt of payment for services provided via the signed contract.
  • Follow the collection process guidelines to ensure all accounts are handled in the same manner; from payment reminders to turning an account over to the outside collection agency.
  • Provide communication with management on any potential issues.
  • Maintain receivables reports - sending the Accounts Receivable Aging to the Sales and Accounting functions and coordinating monthly review of delinquent accounts.
  • Provide customer service for all internal and external clients.
  • Update as required/requested the Client Files, Deal Sheets, payment schedule in the systems, ensuring that support documentation is scanned and attached to the client file in the system.
  • Provides other support as necessary to help the sales team collect outstanding customer balances, such as vendor forms, W9’s and P.O.’s.
  • Assist with cash application should the deposit coordinator need assistance. On a monthly basis research/identify all unapplied payments and prepare action for those payments.
  • Process may involve refunding the clients by preparing journal entries and refund request form. 
  • Participate in the revenue reconciliation process which ensures reconciliation between our billing and GL systems.

Qualifications

To be successful in this position, the candidate must have strong character and values as well as a strong work ethic. Of paramount importance in this role is a natural disposition and desire to provide outstanding service to others within and outside of the organization.  This attribute is the foundation of our culture and a primary contributor to the success of our company.  To achieve this standard of service, it will be critical for the candidate to have a genuine interest in learning, understanding and empathizing with the needs of the organization’s leadership and staff.  A demonstrated ability to interact with individuals at all levels of the organization, to be a team leader and, as important, to be a team player is essential. 

 

Additional qualifications include:

  • Associates or Bachelor’s degree preferred (accounting or finance degree a plus)
  • 2 - 4 years of experience with experience in media/sports or digital marketing industry is also a plus.
  • Information management systems experience required. KORE and/or Microsoft Dynamics GP experience is a plus.
  • Microsoft Office and Excel skills required.
  • Relevant experience in working with customer accounts or in a similar capacity is a plus.
  • Collection experience highly desired.
  • Communication skills required. Must be able to pick up the phone and ask for payment.
  • Position is based in Plano, TX.
  • Some travel required.

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