The Executive Assistant will support the University Partnership Group (UPG) by performing various administrative, secretarial and communication duties for and on behalf of the Chief Business Development Officer (CBDO).
Schedules appointments using Microsoft Outlook.
Manages and communicates a complex and fluid schedule.
Optimizes CBDO’s time by managing calls and meetings, including obtaining agendas and supporting materials in advance to make calls and meetings productive.
Maintains current contact information for key employees, partners, and vendors using Microsoft Outlook.
Draft correspondence, memos and other documents on behalf of Chief Business Development Officer and UPG and obtains CBDO’s signature as appropriate.
Takes meeting notes, prepares and distributes meeting schedules and agendas.
Provides appropriate follow-up on action items and deliverables due to the Chief Business Development Officer
Works with outside parties to secure meeting and lodging space in advance of meetings and retreats.
Assist in maintaining key relationships through frequent correspondence, gifts, and other forms of communication.
Completes Chief Business Development Officer and other Executive Directors expense reimbursement reports.
Keeps normal business hours (Mon-Fri, 8am-5pm) and be available after hours when needed (especially when the CBDO is traveling).
Welcomes guests and clients by greeting them professionally, in person, or on the telephone.
Organizes social functions for Chief Business Development Officer’s team, clients, or partners as directed.
Procures office supplies as needed.
Create and/or edit presentations for internal and external audiences.
Assist Executive Directors with tasks as assigned.
May perform additional duties as assigned.
Exceptional organizational skills with a demonstrated ability to work in an accurate manner.
Ability to exercise sound judgment, maintain confidentiality, and prioritize duties independently.
Proficient with Microsoft Office suite, specifically Outlook, Word, Excel, and PowerPoint.
Ability to maintain positive and professional attitude at all times.
Excellent communication and inter-personal skills.