Learfield

  • Executive Assistant

    Req No.
    2018-2345
    Location Name
    Learfield
    Location
    US-TX-Plano
    Category
    Administrative/Clerical
    Type
    Full-Time
  • Overview

    An industry leader for more than four decades, Learfield has a deep presence in the college athletics landscape nationwide. It manages the multimedia and sponsorship rights for nearly 130 collegiate institutions, conferences and arenas, and supports athletic department’s at all competitive levels as title sponsor of the prestigious Learfield Directors’ Cup. Learfield also provides its collegiate partners access to professional concessions and ticket sales; branding, licensing and trademark consulting; digital and social platform expertise; campus-wide business and sponsorship development; and venue and technology systems through its affiliated companies. Our people-friendly culture is a hallmark of our style and approach to business and is rooted in values demonstrating intentional and active care for other people. The company and its employees strive each day to live by the company's value statement: “build the team, grow the company, and have fun."

     

    The Executive Assistant will support both the Executive Vice Presidents (EVPs) in a dual reporting role by performing various administrative, secretarial and communication duties on behalf of the EVPs.

    Responsibilities

    • Schedules appointments using Microsoft Outlook.
    • Manages and communicates a complex and fluid schedule.
    • Optimizes EVPs’ time by managing calls and meetings, including obtaining agendas and supporting materials in advance to make calls and meetings productive.
    • Maintains current contact information for key employees, partners, and vendors using Microsoft Outlook.
    • Draft correspondence, memos and other documents on behalf of EVPs and obtain EVPs’ signature as appropriate.
    • Takes meeting notes, prepares and distributes meeting schedules and agendas.
    • Provides appropriate follow-up on action items and deliverables due to the EVPs.
    • Acts as travel agent (or works with outside travel agency) to research, book and amend EVPs’ comprehensive travel schedule within budget and on a timely basis.
    • Works with outside parties to secure meeting and lodging space in advance of meetings and retreats.
    • Completes EVPs’ expense reimbursement reports.
    • Assists with EVPs’ personal responsibilities from time to time (e.g. booking personal travel or calendar items, communicating with EVPs’ family). To help maximize EVPs’ time.
    • Keeps normal business hours on behalf of the EVPs (Mon-Fri, 8am-5pm) and be available after hours when needed (especially when the EVPs are traveling).
    • Welcomes guests and clients by greeting them professionally, in person, or on the telephone.
    • Organizes social functions for EVPs’ team, clients, or partners as directed.
    • Procures office supplies as needed.
    • Work closely with other Executive Assistants to ensure productivity and coordination within the Executive Suite.
    • Create and/or edit presentations for internal and external audiences.
    • Provides historical reference by developing and utilizing filing and retrieval systems.
    • Maintains internal and partner confidence and protects operations by keeping information confidential.
    • Exude and exemplify the core Learfield values of “Build the Team, Grow the Company, and Have Fun” through every single human interaction, whether in person, over the phone or email, or any other medium.
    • Maintains professional and technical knowledge:
      • Attends educational workshops
      • Establishes personal and professional networks
      • Participates in professional societies when appropriate
    • May perform additional duties as assigned.

    Qualifications

    • Exceptional organizational skills with a demonstrated ability to work in an accurate manner.
    • Ability to exercise sound judgment, maintain confidentiality, and prioritize duties independently.
    • Proficient with Microsoft Office suite, specifically Outlook, Word, Excel, and PowerPoint.
    • Ability to maintain positive and professional attitude.
    • Excellent communication and inter-personal skills.
    • Bachelor's degree preferred.
    • 3-6 years related experience.

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