Learfield

  • Executive Assistant

    Req No.
    2019-2474
    Location Name
    Learfield Sports- Nashville Office
    Location
    US-TN-Nashville
    Category
    Administrative/Clerical
    Type
    Full-Time
  • Overview

    The Executive Assistant will support the University Partnership Group (UPG) by performing various administrative, secretarial and communication duties for and on behalf of the Executive Vice President. This person will also, from time to time, support UPG's Senior Vice President and other leadership roles, and work closely with counterparts under Executive management to align UPG operations strategically.

    Responsibilities

    • Schedules appointments using Microsoft Outlook.
    • Manages and communicates a complex and fluid schedule.
    • Optimizes EVP’s time by managing calls and meetings, including obtaining agendas and supporting materials in advance to make calls and meetings productive.
    • Maintains current contact information for key employees, partners, and vendors using Microsoft Outlook.
    • Draft correspondence, memos and other documents on behalf of EVP and UPG and obtains EVP’s signature as appropriate.
    • Takes meeting notes, prepares and distributes meeting schedules and agendas.
    • Provides appropriate follow-up on action items and deliverables due to the EVP
    • Works with outside parties to secure meeting and lodging space in advance of meetings and retreats.
    • Assist in maintaining key relationships through frequent correspondence, gifts, and other forms of communication.
    • Completes Executive Vice President and other Executive Directors expense reimbursement reports.
    • Keeps normal business hours (Mon-Fri, 8am-5pm) and be available after hours when needed (especially when the EVP is traveling).
    • Welcomes guests and clients by greeting them professionally, in person, or on the telephone.
    • Organizes social functions for EVP's team, clients, or partners as directed.
    • Procures office supplies as needed.
    • Create and/or edit presentations for internal and external audiences.
    • Assist Executive Directors with tasks as assigned.
    • May perform additional duties as assigned.

    Qualifications

    • Exceptional organizational skills with a demonstrated ability to work in an accurate manner.
    • Ability to exercise sound judgment, maintain confidentiality, and prioritize duties independently.
    • Proficient with Microsoft Office suite, specifically Outlook, Word, Excel, and PowerPoint.
    • Ability to maintain positive and professional attitude at all times.
    • Excellent communication and inter-personal skills.
    • Bachelor’s degree preferred.
    • 3-6 years related experience.

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